• Legal Assistant - Production

    Location : CityStateForPosting New York, NY
    Brand
    Viacom
    Job Locations
    US-NY-New York
    iCIMS ID
    2018-10862
  • Overview and Responsibilities

    Summary of Job

    Responsible for all aspects of supporting one Vice President, and one Senior Counsel and one Counsel (“Supervisors”) in Business and Legal Affairs

     

     

    Essential duties and responsibilities

    Legal Assistant (“Assistant”) is responsible for drafting standard letters, amendments, agreements and distributions for Supervisors, screening and transfer incoming calls with a positive attitude and high degree professionalism. The Assistant will manage all mailing, faxing, maintaining of files, and faxing of correspondence. The Assistant will also input, revise, proofread, and redline documents while maintaining a highly organized, efficient, and logical filing system of all documents for working and archival purposes. He/She will also manage all scheduling and booking of conference rooms and placing multi-party conference calls for staff meetings and for Supervisors, as well as maintaining departmental lists, calendars, and contacts. Assistant will prepare travel and expenditure reports, order supplies, prioritize the Supervisors’ daily schedule by coordinating appointments and scheduling meetings among parties with demanding calendars.

     

    Supervisory responsibilities

    Under supervision, the Assistant will have the opportunity to oversee various ongoing projects relating to the department

    Basic Qualifications

    • 1-2 years’ experience as an assistant, preferably in the music, television, or entertainment industry. Knowledge of television production extremely helpful.
    • Typing required.

    Additional Qualifications

    • Undergraduate degree preferred.
    • Legal experience desirable, but not mandatory.
    • Ability to read, analyze, and interpret legal documents.
    • Ability to respond effectively to sensitive inquiries or complaints.
    • Ability to communicate effectively with all levels of personnel throughout the Company and externally.
    • Ability to maintain a positive attitude. Extremely punctual.
    • Excellent organizational skills with ability to handle multiple tasks with a high degree of attention to detail.
    • Professional demeanor and excellent phone skills.
    • Advanced knowledge of Microsoft Outlook and Microsoft Word for Windows, utilizing DM5 and Excel. Knowledge of legal word processing procedures preferred.

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