• Executive Assistant II

    Location : CityStateForPosting Hollywood, CA
    Brand
    Paramount Pictures
    Job Locations
    US-CA-Hollywood
    iCIMS ID
    2019-12729
  • Overview and Responsibilities

    The Executive Assistant will be responsible for providing administrative support for the EVP, International Theatrical Marketing.

    • Manages supervisor's calendar and schedules appointments
    • Screens and responds to incoming calls
    • Processes all travel and departmental expenses
    • Distributes mail and maintains office supplies
    • Performs clerical duties such as filing, typing, and copying documents
    • Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
    • Acts as custodian of corporate documents and records
    • Composes and prepares confidential correspondence, reports, and other documents
    • Creates and maintains database and spreadsheet files
    • Arranges travel plans and itineraries, compiles documents for travel-related meetings
    • Coordinates meeting or conferences for international sales and marketing teams
    • Prepares agendas, notices, minutes, and resolutions for meetings as required
    • Sets up video conference calls for Executives and troubleshoots any issues with IT

    Basic Qualifications

    • Bachelor's degree or equivalent work experience
    • 4+ years’ experience supporting an entertainment executive
    • Proficient with Outlook, Excel and internet software
    • Advanced knowledge of PowerPoint

    Additional Qualifications

    • Good oral and written communication skills
    • Good organizational and project coordination skills
    • Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for    complete tasks/assignments
    • Good attention to detail and follow-through skills
    • Demonstrated good judgment and the ability to deal with confidential and sensitive issues
    • Extremely professional, knows how to maintain confidentiality
    • Deep understanding of working with high profile executives

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