Location : CityStateForPosting New York, NY
    Job Locations
    US-NY-New York
    iCIMS ID
  • Overview and Responsibilities


    We're seeking an experienced Assistant to support a high profile executive with day-to-day operation of the department through a full-range of administrative projects. Does this sound like you?


    • Maintain accurate appointment calendars, contacts and meeting-specific distribution lists via Outlook
    • Coordinate internal and external meetings, appointments, offsites, presentations, luncheons and/or dinners
    • Telephone coverage. Answer all incoming telephone calls: screening, prioritizing and relaying messages
    • Correspondence. Compose and disseminate e-mails, memos, announcements and mail for supervisor and department, responding to all inquiries in a timely manner. Copying, scanning and faxing business documents as needed
    • Book transportation, accommodations and reservations for domestic and international business travel. Summarize via comprehensive itineraries
    • Prepare, submit and file T&E reports
    • Aid in the assembly and editing of programming deck PowerPoint presentations
    • Track and ship all incoming and outgoing packages
    • Design and update departmental documents, charts and forms via Word & Excel
    • Work efficiently & effectively with Viacom Media Networks’ support departments, i.e. travel management, facilities, technology help desk, accounts payable, etc. to fulfill job responsibilities, building bridges and key relationships as needed.

    Basic Qualifications

    • Bachelor’s degree required
    • Minimum of 2 years as an assistant to a senior-level executive, preferably in the entertainment or related media industry
    • Adept with PC computers and standard office equipment. Proficient in Microsoft Office software: Word, Outlook, PowerPoint and Excel

    Additional Qualifications

    • Professional and personable attitude with an emphasis on composure, flexibility and discretion
    • Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organization, particularly senior levels
    • Outstanding oral and written communication skills
    • Organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines
    • Proven ability to act autonomously in day-to-day activities


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