• Executive Assistant II

    Location : CityStateForPosting Hollywood, CA
    Brand
    Paramount Pictures
    iCIMS ID
    2019-13336
  • About The Brand

    Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller's Day Off, and blockbuster franchises such as Star Trek, Transformers, and Mission Impossible. Recent innovative break-out films such as Interstellar, Arrival and A Quiet Place have added to Paramount's film legacy. Paramount Pictures Television's 13 Reasons Why, The Alienist and Jack Reacher have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount's passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of Viacom, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

    Overview and Responsibilities

    This position will provide executive support to the President Paramount Motion Picture Group.

    • Manages the fast-paced, high visibility and active executive office
    • Develops and/or maintains databases, distribution lists, mailing lists and filing systems
    • Coordinates Executive’s schedules and makes appointments
    • Prepares and tracks expense reports and purchasing requests for supplies
    • Arranges travel plans and itineraries and compiles documents for travel-related meetings
    • Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
    • Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
    • Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
    • Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
    • Acts as custodian of corporate documents and records
    • Composes and prepares confidential correspondence, reports, and other documents such as expense reports
    • Creates and maintains databases and spreadsheet files
    • Greets scheduled visitors and directs to appropriate area or person
    • Tracks competitive projects, spec sales, and producer deals

    Basic Qualifications

    • Bachelors Degree, required
    • 2+years experience, required

    Additional Qualifications

    • Agency desk experience, highly preferred
    • Proficiency with Word, Excel, PowerPoint and internet software
    • Familiar with a variety of industry concepts, practices, and procedures
    • Excellent written, verbal, and interpersonal skills with the ability to work with staff, other administrators, internal and external customers and senior management
    • Organized and detail oriented with the ability to manage multiple high priorities
    • Ability to represent the President, Department and Company in a professional yet approachable manner
    • Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
    • Ability to work independently with minimal supervision
    • Excellent decision-making and judgment skills

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