US-NY-New York

Overview and Responsibilities

The Coordinator will be an integral part of the team working on multiple projects at once, servicing multiple stakeholders, a high level of communication, organization and computer skills will be critical for success.

Basic Qualifications

  • Provide broad administrative support for four department executives
  • Answer phones, schedule appointments/confirm meetings/maintain daily schedules, photocopy material, facsimile/e-mail distribution and route incoming and outgoing mail that may include large distribution lists
  • Internal and external distribution of agreements and correspondence
  • Maintain status charts of open deals and outstanding agreements and follow up accordingly
  • Document and track options and notice dates for talent, producers, etc. and distribute weekly across entire network
  • Compose and generate letters and notices as well as back-up proof read and edit documents prepared by attorneys
  • Assist in the preparation of first draft agreements for production and development projects
  • Generate Travel and Expense Reports
  • Liaise with internal departments and external entities as needed
  • File correspondence and legal documents in digital filing database

Additional Qualifications

  • BA/BS degree
  • Minimum of 2 years of administrative experience
  • Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. 
  • Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations 
  • Capable of managing highly confidential information. 
  • Team player who is willing to help out as needed
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external clients and senior management.
  • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed