The Coordinator will be an integral part of the team working on multiple projects at once, servicing multiple stakeholders, a high level of communication, organization and computer skills will be critical for success.
Provide broad administrative support for four department executives
Answer phones, schedule appointments/confirm meetings/maintain daily schedules, photocopy material, facsimile/e-mail distribution and route incoming and outgoing mail that may include large distribution lists
Internal and external distribution of agreements and correspondence
Maintain status charts of open deals and outstanding agreements and follow up accordingly
Document and track options and notice dates for talent, producers, etc. and distribute weekly across entire network
Compose and generate letters and notices as well as back-up proof read and edit documents prepared by attorneys
Assist in the preparation of first draft agreements for production and development projects
Generate Travel and Expense Reports
Liaise with internal departments and external entities as needed
File correspondence and legal documents in digital filing database
Minimum of 2 years of administrative experience
Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
Capable of managing highly confidential information.
Team player who is willing to help out as needed
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external clients and senior management.
Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time.
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We’re an equal opportunity employer (EOE).
Viacom provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, religion or belief, sex, sexual orientation, gender identity, national origin, family or parental status, age, veteran or disability status, or other protected status.