COORDINATOR, BUSINESS AND LEGAL AFFAIRS

US-NY-New York
Brand
Viacom
iCIMS ID
2017-7673

Overview and Responsibilities

The Coordinator will be an integral part of the team working on multiple projects at once, servicing multiple stakeholders, a high level of communication, organization and computer skills will be critical for success.

Basic Qualifications

  • Provide broad administrative support for four department executives
  • Answer phones, schedule appointments/confirm meetings/maintain daily schedules, photocopy material, facsimile/e-mail distribution and route incoming and outgoing mail that may include large distribution lists
  • Internal and external distribution of agreements and correspondence
  • Maintain status charts of open deals and outstanding agreements and follow up accordingly
  • Document and track options and notice dates for talent, producers, etc. and distribute weekly across entire network
  • Compose and generate letters and notices as well as back-up proof read and edit documents prepared by attorneys
  • Assist in the preparation of first draft agreements for production and development projects
  • Generate Travel and Expense Reports
  • Liaise with internal departments and external entities as needed
  • File correspondence and legal documents in digital filing database

Additional Qualifications

  • BA/BS degree
  • Minimum of 2 years of administrative experience
  • Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
  • Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. 
  • Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations 
  • Capable of managing highly confidential information. 
  • Team player who is willing to help out as needed
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external clients and senior management.
  • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time.

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