Job Locations US-NY-New York

Overview and Responsibilities

To provide administrative support to two teams in the Business and Legal Affairs Department at Viacom Media Networks.


  • Assist IP group with administrative filings with the US Patent and Trademark Office
  • Field incoming phone calls
  • Maintain calendars and schedules
  • Draft letters and correspondence (drafting, blacklining, etc.)
  • Maintain and update Production Content Review (“PCR”) charts and databases
  • Prepare weekly reports
  • Coordinate requests for review with various production groups
  • Fax, PDF and photocopy documents
  • Schedule and coordinate internal and external meetings, lunches, conference calls and other business appointments
  • Execute travel arrangements & process travel and expense reports
  • Maintain and update contact information
  • Create and maintain well organized filing systems

Basic Qualifications

  • 2 + years in a legal or administrative assistant capacity (experience working in the Intellectual Property field a plus)
  • High proficiency with MS Office including Outlook, Word and Excel and Adobe Acrobat
  • High degree of attention to detail
  • Excellent communication skills
  • Bachelor’s degree required

Additional Qualifications

  • Excellent organizational skills with ability to prioritize large volume of diverse projects
  • Ability to handle incoming phone calls professionally and efficiently
  • Professional demeanor
  • Ability to maintain a positive attitude
  • Excellent follow through skills
  • Ability to concentrate and be focused
  • Excellent proofreading skills
  • Able to work in a demanding fast paced environment and communicate effectively with clients groups


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