• Executive Assistant I

    Job Locations US-CA-Hollywood
    Brand
    Paramount Pictures
    iCIMS ID
    2018-8611
  • Overview and Responsibilities

    This position is responsible for providing administrative support to the Executive Vice President of Worldwide Distribution-Home Media Entertainment.

    Responsibilities to include, but not limited to:
    *Maintain & circulate agendas for department meetings
    *Take departmental minutes & circulate as instructed
    *Maintain incoming & outgoing departmental faxes
    *Book travel for EVP
    *Maintain and submit expense reports for EVP according to PPC policies
    *Oversee gate passes to ensure visitors are granted access as needed
    *Create memorandums and distribution lists as instructed
    *Update files for EVP
    *Maintain phone log of incoming & outgoing calls
    *Coordinate conference room requests & bookings
    *Schedule, track & update meeting requests for department including video & tele-conferences.
    *Maintain department contact information and distribute regularly
    *Maintain vacation requests, as approved by supervisor

    *Diary and inbox management

    *Prepare detailed reports as requested by supervisor
    *Help EVP and department prepare materials for various meetings/events

    Basic Qualifications

    * Bachelor’s Degree or equivalent work experience required

    *Minimum 2 years related experience preferred
    *Proficient with Word, Excel, PowerPoint and internet software

    Additional Qualifications

    Desired skills:
    *Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
    *Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
    *Familiar with a variety of industry concepts, practices, and procedures

    *Some C suite exposure/experience preferred

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