• Assistant, Legal Administrative - Business & Legal Affairs

    Job Locations US-NY-New York
    Brand
    Viacom
    iCIMS ID
    2018-8928
  • Overview and Responsibilities

    Viacom is looking for a Legal Administrative Assistant to support  2 Vice Presidents and one 1 Counsel in the  Business and Legal Affairs group. 

     

    Major Responsibilities

    • Drafting standard letters, amendments, and agreements at the request of, and on behalf of supervisors. 
    • Answering phones, distributions, mailing, faxing, maintaining files, and faxing correspondence at the request of supervisors. 
    • Must input, revise, proofread, and redline documents. 
    • Maintain a highly organized, efficient, and logical filing system of all documents for working and archival purposes. 
    • Schedule and book conference rooms for staff meetings, keep and maintain departmental lists, calendars, and contacts. 
    • Screen incoming calls for supervisors with a positive attitude and high degree of professionalism and notify phone calls received by supervisors via interoffice instant message or e-mail. 
    • Place calls for supervisors, and arranging and placing multi-party conference calls. 
    • Prepare travel and expenditure reports for the supervisors
    • Order supplies, prioritize the supervisors’ daily schedule by coordinating appointments and scheduling meetings among parties with demanding calendars. 

    Basic Qualifications

    • 1-2 years’ experience as an assistant, preferably in the music, television, or entertainment industry. Legal experience desirable, but not mandatory. 
    • Undergraduate degree preferred. 
    • Typing required. 

    Additional Qualifications

    • Advanced knowledge of Microsoft Outlook and Microsoft Word for Windows, utilizing DM5 and Excel. 
    • Knowledge of television production extremely helpful. 
    • Knowledge of legal word processing procedures. 
    • Extremely punctual. 
    • Excellent organizational skills with ability to prioritize work. 
    • High degree of attention to detail. 
    • Ability to concentrate and be focused. 
    • Ability to maintain a positive attitude. 
    • Professional demeanor and phone skills. 
    • Ability to exercise flexibility with workload.
    • Ability to read, analyze, and interpret legal documents. 
    • Ability to respond effectively to sensitive inquiries or complaints. 
    • Ability to communicate effectively with all levels of personnel throughout the Company and externally.

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