• Assistant, Legal Administrative - Business & Legal Affairs

    Job Locations US-NY-New York
    Brand
    Viacom
    iCIMS ID
    2018-9200
  • Overview and Responsibilities

    The Business and Legal Affairs Department is looking to hire an experienced legal assistant with preferably a minimum of 2-3 years’ experience as an assistant in the legal industry or a television or film company.

     

    Primary Duties

     

    • Draft correspondence, deal summaries, contract amendments and legal memos under the supervision of attorneys
    • Must be able to revise and redline agreements and other legal documents
    • Maintain and update various logs for the Business and Legal Affairs Department, including tracking the status of contracts 
    • Assist Production/Finance personnel with inquiries about pending as well as fully executed contracts
    • Maintain an organized and efficient filing system and create production binders for shows when necessary
    • Process the execution and dissemination of agreements to appropriate parties
    • Mail packages and process shipping labels for UPS/FedEx
    • Answer phones with professional demeanor, maintain phone log/email log, and able to set up and coordinate conference calls with multiple parties
    • Able to book conference rooms, maintain calendars, update contacts and schedule meetings for Departmental Attorneys 
    • Book travel and process travel and expense reports for Departmental Attorneys through Concur
    • Liaise with other Administrative Assistants across the company and industry in a professional and courteous manner
    • Keep track of and order supplies for department
    • Adept and skilled in Microsoft Word, Microsoft Outlook, DM5, PowerPoint and Excel
    • Conduct other administrative duties as required

    Basic Qualifications

    • Minimum of 2-3 years’ experience as an assistant in the legal industry or a television or film company
    • Typing skills are mandatory

     

    Additional Qualifications

    • Bachelor’s Degree is preferred
    • Extremely detail oriented and high level of concentration required
    • Punctual and available to work flexible hours to accommodate clients on west coast
    • Must be able to prioritize workload for various supervisors
    • Must be a self-starter and able to multi-task while handling a high volume of work for several executives
    • Must be highly organized, able to prioritize and handle various assignments under time pressure
    • Ability to read and analyze legal documents is key to this position
    • Must be able to work with personnel at all levels of the company and throughout the industry
    • Must be a team player and able to collaborate with others to achieve best results for the department and the company
    • Previous experience in a legal setting or television/film company preferred 

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