• Coordinator, Contract Management (HR)--Viacom Media Networks

    Job Locations US-CA-HOLLYWOOD
    iCIMS ID
  • Overview and Responsibilities

    Viacom is in search for a Coordinator, Contract Management in the Global Human Resources Business Operations group in the Hollywood, Los Angeles, California office. This person provides day-to-day support in multiple functions such as contract management, executive assistance, departmental assistance, contingent workforce support, miscellaneous local initiatives, and more. This role is expected to be able to handle a heavy volume of work, manage multiple simultaneous deadlines, partner with many and support the entire department.



    • Contract Management – Create & manage a real-time electronic contract status tracking report that includes contract requests, draft statuses, merit & renewal notifications, contract expiration dates, deadlines, changelogs, compensation recommendation long-forms, potential severance information, etc.
    • Partnering with Employment Law – Oversight of initiating contract drafts all the way through to obtaining fully-executed final copies & distribution.
    • Phones – Answer, transfer, divert, screen, coordinate, make, and roll phone calls for the SVP.
    • Calendar/Meetings – Schedule, maintain, manage calendar & coordinate all logistics (conference rooms, dial-ins, catering, BlueJeans, video conferencing, etc.)
    • Admin – Service the administrative needs of the SVP including printing, scanning, filing, mailing, etc.
    • Travel – Coordinate travel arrangements, manage & anticipate travel itinerary changes and updates. Constantly communicate with regional partners regarding travel purposes.
    • T&E’s – Manage receipts, submit travel expenses & expense reports on a monthly basis
    • Relationships – Build meaningful relationships within HR and with the support staff of every group (e.g. IT floor techs, executive assistants, Core Services, security, etc.)
    • Computer Office Programs – Presentation level PowerPoint decks for the SVP, Word template creation and drafting, Intermediate/Advanced Excel spreadsheet creation
    • Miscellaneous – Manage miscellaneous projects & tasks as assigned.

    Basic Qualifications

    • 1 – 3 years of experience in the entertainment industry
    • General understanding of contracts
    • Strong organizational & prioritization
    • Excellent communication and interpersonal skills
    • High-level problem solving skills
    • Extreme attention to detail
    • Able to multi-task many projects while keeping accuracy across all tasks
    • Proficiency in the full suite of Microsoft Office
    • Professional demeanor in the office, on e-mail, all forms of communication, on the phone, etc.
    • Ability to work with multiple recurring deadlines
    • Willing to take initiative, take direction, and course-correct
    • Excellent verbal and written communication skills
    • Quick learner
    • Ability to maintain a positive attitude
    • Thrives in a fast-paced environment and communicates effectively with client groups
    • Strong proofreading skills
    • Work effectively and proactively within a team environment
    • Exercise good judgement

    Additional Qualifications

    • Education – Bachelor’s Degree preferred


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