• Coordinator, Licensing Operations

    Job Locations US-TN-Nashville
    iCIMS ID
  • Overview and Responsibilities

    The Coordinator, Licensing Operations will handle the day-to-day operations of the third party clip licensing businesses for the all Viacom brands.  Coordinate high volume of licensing requests for these networks from various outlets including record labels, television/film companies and advertising agencies on a worldwide basis for use of Viacom footage, logos, photos, and master recordings uses. 

    Work closely and communicate regularly with production, tape library, Music and Licensing Services staff, business and legal affairs, finance and accounting to locate physical materials, confirm rights, execute the agreements, generate invoices, update reports and collect license fees.  This position will report to the Senior Director, Licensing Operations.


    • Negotiate rates and reciprocal deals, draft and finalize agreements.  
    • Communicate directly with Senior-Level Management for all necessary approvals.  Screen, duplicate, and provide requested material.  
    • Maintain a detailed tracking report of all incoming licensing requests and their status.  Assist in creating comprehensive year-end reports for distribution to all stakeholders.
    • Build and foster good working relationships with client groups and within the licensing community by processing all requests in a timely manner and maintaining constant communication via e-mail updates and phone.
    • Ensure that licenses are executed, process invoices for all clip licensing requests and make sure invoices are paid.   Communicate with the Finance department to make sure all necessary payments are completed.
    • Maintain contract files for all assigned programs/projects and track relevant rights and restriction information.
    • Represent Clip & Still Licensing in various meetings. 

    Basic Qualifications

    • BA in Television, Film, Communications, Publishing and Business 
    • Minimum of 2 years' experience in television, music, entertainment field


    Additional Qualifications

    • Ability to read and analyze license agreements. 
    • Ability to aggressively negotiate with licensors. 
    • Negotiating experiences a plus.
    • Experience in a business affairs, rights & clearances, or licensing capacity. 
    • Must be able to write effective persuasive clearance permission letters. 
    • Must be able to communicate show ideas/use of materials/rights & media requested accurately to licensors.
    • Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations, e.g.; budgeting, tracking reports, controlled portions of compositions/fees.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed