• Executive Assistant, Marketing & Partner Solutions Strategy

    Job Locations US-NY-New York
    iCIMS ID
  • Overview and Responsibilities

    Viacom Marketing & Partner Solutions (MPS) is a leading innovative advertising organization that delivers the advertising revenue across all Viacom media brands using cutting-edge research, data, partner marketing, and sales strategy approaches. We work across all media platforms – TV, digital, social, experiential/ live events, emerging platforms; and all audiences – from young kids with the Nickelodeon brands, to Millennials with brands like MTV and Comedy Central; as well fans of TV Land.

    The Executive Assistant will be responsible for providing administrative support, managing the day-to-day general logistics, and working on some assigned projects, for the EVP of Sales


     Daily Duties


    • Daily duties will include heavy calendar management, meeting organization, basic invoice/ vendor/ PO management, travel planning, establishing and maintaining departmental files/ budgets/ calendars, preparing T & E’s
    • Typically, the meeting schedule is full, and re-prioritization and communication are required.
    • Screen and prioritize email and telephone calls and maintain call logs.
    • Respond to inquiries, resolve issues and follow up with necessary information.
    • Manage select assigned projects, including for example, distribution lists management, headcount tracking (with HR), distribution of MPS awards (e.g., GY6 Awards), etc.
    • Assist with coordinating external meetings.

    Communication and Teamwork

    • Assist and work with other departments on an as-needed basis in a manner that will maximize efficiency.
    • Ensure frequent communication to EVP, team members, and other parties, to ensure all affected parties are aware as changes occur.
    • Working effectively with people of all levels inside and outside of the company is required. Building good working relationships and effective communication are critical to effective performance.

    Basic Qualifications

    • College degree required
    • Excellent PC knowledge and skills, particularly with Word, Excel, PowerPoint

    Additional Qualifications

    • Strong written and oral communication skills and organization skills are mandatory
    • Ability to multitask, attention to detail
    • Ability to prioritize and work well under pressure in a fast-paced environment with tight deadlines
    • Demonstrated strong interpersonal skills and a sensitivity to confidentiality
    • Must be self-motivated, assertive, flexible, confident, conscientious, diplomatic, able to work independently
    • Excellent organizational and time management skills are required to deal with the diversity of projects
    • Must be extremely reliable, dependable and responsible
    • Must possess a very positive, upbeat & "can-do" attitude
    • Must be a team player with the ability to build and maintain good working relationships



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