• Payroll Specialist

    Job Locations US-NY-New York
    Brand
    Viacom
    iCIMS ID
    2018-9939
  • Overview and Responsibilities

    The Payroll Specialist will be responsible for ensuring accuracy and timeliness.  The ideal candidate will work collaboratively in a fast-paced, deadline driven environment, demonstrating precision and expertise. This position will report to the Senior Manager, Payroll Operations.

    • Audit all HR transaction input for accuracy and completeness (e.g. New Hires, Terminations, Salary Changes)
    • Calculate and enter retroactive salary payments
    • Reconcile biweekly Executive 401(k) Plan compensation and deductions
    • Reconcile and upload biweekly time and attendance files
    • Reconcile and upload biweekly tuition reimbursement files
    • Maintain Leave of Absence log and enter employee overrides when applicable
    • Maintain Severance log and employee reconciliations, create and upload associated payroll file
    • Process special payment runs (e.g. Bonus, Equity Compensation, Commission)
    • Set up Additional Pay and General Deductions for employees as needed
    • Update employee tax information
    • Process court-ordered wage garnishments and levies
    • Process reversals and off-cycle checks
    • Reconcile, transmit, and release direct deposit and positive pay files
    • Research and respond to employee/HR inquiries
    • Act as the liaison between Payroll and HRIS/Benefits
    • Complete mortgage/employment verification forms
    • Test application tax release and maintenance packs
    • Print and seal paychecks
    • Place online stop payments and reversals
    • Process W2 reissue requests
    • Special projects as assigned
    • Perform backup duties as needed

    Basic Qualifications

    • A minimum of 3+ years of experience with PeopleSoft Payroll for North America
    • Large company experience required
    • Demonstrated understanding of Federal, State, and Local payroll regulations required
    • Experience processing multi-state payrolls (with emphasis on NY and CA) required

    Additional Qualifications

    • BA/BS or equivalent experience
    • Experience in an environment using PeopleSoft Time & Labor and/or PeopleSoft Absence Management (v9.0+) highly desirable
    • Ability to understand relationship between HR/Benefits policies/programs and payroll
    • Ability to maintain strict confidentiality
    • Strong verbal and written communication skills
    • Proactive with excellent customer service skills
    • Ability to multi-task and work well under pressure
    • Proficiency with personal computers and Microsoft Office suite

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